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CONSTITUTION AND BY-LAWS OF THE CARBON AMATEUR RADIO CLUB
We, the undersigned, wishing
to secure for ourselves the pleasures and benefits of the association of persons
commonly interested in amateur radio, constitute ourselves the
ARTICLE I – MEMBERSHIP
Section 1 - All persons interested in amateur radio communication shall be eligible for membership. Membership shall be by application and election upon such terms as the club shall by its By-Laws provide.
Section 2 - Any Member may be removed by a two-thirds vote of the current voting membership. Voting membership is defined in the By-Laws.
ARTICLE II - GOVERNING BODIES
Section 1 - The officers of this club shall be: President, Vice-President, Secretary, and Treasurer. All officers of this club must hold a valid Amateur Radio license.
Section 2 - The officers of this club shall be elected for a term of one year by a simple majority ballot of a quorum of voting members present at the regular general club meeting in August. The term of office begins on September 1. Officers shall be limited to three (3) consecutive one (1) year terms, after which they must vacate that office before being eligible to serve in that office again. Officers may be nominated for, and accept a different office when their terms expire.
Section 3 - The affairs of the CARC shall be governed by a Board of Directors (BoD) consisting of seven (7) Directors, including the four officers plus three At-large Directors. At-large Directors shall be elected for a term of one (1) year by a simple majority of a quorum of voting members at the regular club meeting in August. The term of office begins on September 1. At-large Directors shall be limited to three (3) consecutive one (1) year terms, after which they must vacate that position for at least one (1) year before being eligible to serve again as an At-large Director. Any voting member, licensed or not, may serve as an At-large Director.
Section 4 - Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation or as soon as possible to comply with the Constitution and By-Laws. Officers or Directors elected by such special elections shall hold the office for the remainder of the vacated term.
Section 5 - Officers or Directors may be removed by a two-thirds vote of the current voting membership. Voting membership is defined in the By-Laws.
Section 6 - Members must have attended at least two meetings or sponsored club events in the previous “administrative year” (defined as August to July inclusive) in order to hold an Officer, Director, Repeater Trustee, Associate Repeater Trustee, or Emergency Coordinator position, or be elected to such a position. Checking into four weekly club nets on the repeater shall count as attendance at one event.
ARTICLE III – DUTIES OF GOVERNING BODIES
Section 1 - The President shall preside at all meetings of this club and conduct the same according to the rules adopted. The President shall enforce due observance of this Constitution and By-Laws, decide all questions of order in accordance with Robert's Rules of Order, and sign all official documents as authorized by the BoD. The President will turn over all items belonging to the club to the new President upon leaving office.
Section 2 - The Vice-President shall assume all the duties of the President in the absence of the latter. The Vice-President will turn over all items belonging to the club to the new Vice-President upon leaving office.
Section 3 - The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, submit applications for membership, carry on all correspondence, keep a record of attendance at each meeting, keep a record of the count of all votes, and read communications at each meeting. The Secretary shall, upon leaving office, turn over all items belonging to the club to the new Secretary. The Secretary may delegate authorization for certain correspondence as approved by the BoD. It shall be the duty of the Secretary to keep the Constitution and By-Laws of the club and have them available at every meeting. The Secretary shall note all amendments, changes, and additions to be acted thereon and shall permit the same to be consulted by members upon request. Without changing their input, the Secretary may from time to time, on notice to the members of the Board, renumber this Constitution and By-Laws. References in this Constitution and By-Laws to Articles shall be corrected, when necessary, by the Secretary to conform to renumbered Articles.
Section 4 - The Treasurer shall receive and receipt all monies paid to the club, keep an accurate account of all monies received and expended, and pay no bills without authorization of the BoD. The Treasurer will report at each regular meeting a statement of accounts. The Treasurer will turn over all items belonging to the club to the new Treasurer upon leaving office.
Section 5 - The BoD shall enforce due observance of this Constitution and By-Laws, create and appoint all committees, call special elections when vacancies in the BoD occur, and make all proposals to the general membership for consideration. The BoD may delegate and authorize a quorum of full members present at any regular club meeting to carry out certain specific responsibilities of the BoD. Any At-large Director will turn over all items belonging to the club to the new At-large Director upon leaving office.
ARTICLE IV - MEETINGS
The By-Laws shall provide for regular and special meetings. The membership present at any regular or special meeting shall constitute a quorum; however, if the number of members present is less than six (6), the presiding officer will adjourn the meeting until a quorum is present. At meetings of the BoD, a minimum of two-thirds of the Directors shall constitute a quorum for the transaction of business.
ARTICLE V - DUES
Upon such terms as the club shall by its By-Laws provide, may levy upon the general membership such dues or assessments as shall be deemed necessary.
ARTICLE VI -AMENDMENTS
This Constitution and By-Laws may be amended, repealed, or altered, in whole or in part, by a majority vote at any duly organized meeting of this organization; provided that a copy of any amendment proposed is submitted to the Secretary no later than twenty (20) days before the next general meeting and shall be mailed to each member or publicized in the CARC Newsletter (The Illuminator) at least twenty (20) days prior to the date of the general meeting. Any amendment adopted by the members is effective when the general meeting adjourns unless the amendment states otherwise.
ARTICLE VII – CLUB CALL SIGN TRUSTEE
The club call sign trustee shall be an Extra class licensee and governs all use of the club call, W3HA. Any use of the club call must be authorized by the trustee. The trustee shall be appointed by the BoD. There is no specified term for the club call sign trustee. The club call sign, W3HA, shall not be changed and shall be renewed at intervals specified by the FCC.
ARTICLE VIII - RULES
Robert's Rules of Order shall govern proceedings.
ARTICLE IX - REPEATERS
The club repeater(s) shall be maintained by two positions called the Repeater Trustee and Associate Repeater Trustee. These two positions shall be appointed by the Board of Directors. There is no specified term for the Repeater Trustees. The Repeater Trustee must have at least a Technician Class license and have sufficient skills to maintain the Club repeater(s) and its accessories, maintain relationships with County officials and frequency coordination bodies, and educate club members on proper usage and technical issues. The Associate Repeater Trustee must have at least a Technician License and be able to provide technical and logistical assistance to the Repeater Trustee. Both the Repeater Trustee and Associate Repeater Trustee will maintain repeater site keys and access information, and repeater documentation. One set of documentation will also be provided to the Board of Directors for safekeeping. The Repeater Trustees may recruit and provide site access to Club members as deemed necessary to support repeater maintenance.
ARTICLE X - EMCOMM COORDINATOR
The club shall have an Emcomm Coordinator position to coordinate Club emergency communications activities and act as a liaison to various served agencies. This position shall be appointed by the Board of Directors. There is no specified term for the Emcomm Coordinator.
1. MEMBERSHIP -- Full Membership is open to licensed amateurs and includes all club privileges as well as the rights to hold club office and vote. Associate Membership is open to all other persons interested in Amateur Radio includes all club privileges except the right to hold office and vote. Life Membership may be granted by recommendation of the BoD and approval by a simple majority of a quorum of voting members present at any regular club meeting. Life Members have all club privileges, including the right to hold office and vote. Honorary Membership may be granted by recommendation of the BoD and approval by a simple majority of a quorum of voting members present at any regular club meeting. Honorary Members have all club privileges, except the right to hold office and vote. Life Membership and Honorary Membership are lifetime appointments unless their removal is mandated by virtue of this Constitution and By-Laws. The voting membership includes the set of all club members with voting privileges (all Full Members plus all Life Members). Applications for any class of membership shall be submitted at regular club meetings. Approval of membership shall be by a simple majority of full members present at any regular club meeting. Annual renewal of membership shall be by a renewal application, but shall not require a new approval vote. Membership status and privileges in existence at the time of adoption of this Constitution and By-Laws shall continue indefinitely.
2. MEETINGS -- Regular club meetings shall be held on the third Thursday of each calendar month at a time and location specified by the BoD. Special meetings may be called by the BoD. Notices of proposed special meetings will be sent by the secretary and shall be mailed to each member or publicized in the CARC Newsletter (The Illuminator) at least seven (7) days prior to the date of the special meeting. Only such business as designated shall be transacted. Meeting dates and locations shall be determined by the BoD.
3. DUES -- Yearly dues will be assessed by the BoD and approved by a simple majority of a quorum of voting members present at any regular club meeting in accordance with the provisions of this Constitution. Non-payment of dues by April 1 shall result in termination of membership. Life Members and Honorary Members incur no dues.
4. ESTABLISHMENT OF BOARD OF DIRECTORS -- Three voting members shall be elected to the position of At-large Director. The BoD shall include the three At-large Directors, plus the President, Vice-President, Secretary, and Treasurer. At-large Directors are elected by a simple majority of a quorum of voting members at the regular or special meeting designated for such election by the BoD and the Election Committee.
5. MEETINGS OF THE BOARD OF DIRECTORS -- Decisions of the BoD shall be by two-thirds vote of Directors present. The BoD shall meet at such time and place as determined by a quorum of the BoD.
6. BOARD OF DIRECTORS EXCEPTIONS -- The BoD hereby authorizes the following delegations of its authority to the voting members present at any regular or special club meeting:
l Payment of expenditures for any club activity with aggregate expenses of less than $100
l Payment of expenses for printing and mailing of the club newsletter and special club mailings
l Opening and closing of regular or special club meetings
l Approval of officers' reports
7. SIGNING OF CHECKS -- Disbursement of club funds must be made by check. Two signatures shall be required for disbursement of club funds by check. The signature of the Treasurer and either the President or Vice-President is required on all checks.
8. HOLDING OF MULTIPLE OFFICES -- No voting member may hold more than one of the following positions: President, Vice-President, Secretary, Treasurer, and At-large Director.
9. OFFICIAL FRIENDS OF THE CLUB -- As a mechanism to promote goodwill and communications to those outside of the CARC, certain organizations and individuals can be declared to be "Official Friends" of the CARC. Official Friends are entitled to complimentary copies of the CARC newsletter and other broadcast communications. Official Friend designation may be granted by recommendation of the BoD and approval by a simple majority of a quorum of voting members present at any regular club meeting. Official Friends have no club privileges, but are welcome to participate in any club activity or communications. The ARRL EPA Section Manager and Atlantic Division Director are automatically declared Official Friends of CARC upon their election to office. Other Official Friends can include other ARRL officials, neighboring ARRL affiliated clubs, and any other approved organization or individual.
10. COMMITTEES SPECIAL APPOINTMENTS -- All committees and special appointments (such as Emergency Coordinator, Public Information Officer, Repeater Trustees etc.) shall be appointed by the Board of Directors. These appointed positions carry no specified term, and will serve solely at the discretion of the Board of Directors.
11. VOTING -- All voting for elections of Officers, At-large Directors, any members (including Full Member, Associate Member, Life Member, and Honorary Member), and Official Friends, shall be by secret, written ballot. All ballot votes will be supervised and tallied by an Election Committee.
RATIFICATION -- This Constitution and By-Laws of the
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